Japanese Bantam Breeders Association 

  breeders of the quaint    founded in 1947


2018 Constitution and By-Laws

Article I—Name

Section 1 This organization shall be known as the Japanese Bantam Breeders Association. (JBBA)

Section The Post Office address of the Secretary-Treasurer shall be considered headquarters.

Article II—Objective

Section The object of this association shall be to encourage he breeding and improving of Japanese Bantams.

Section Additionally, a goal shall be to strive for good fellowship and integrity among Association members.

Article III—Membership

Section 1 Any breeder or fancier of good character and reputation may become an active member of this association.

Section All applications for membership MUST be accompanied by the following dues:

$25 per year for Family membership.

$20 per year for Individual membership.

$10 per year for Junior membership, (under 18 years)

Section 3    Membership shall be acknowledged by the Association membership card and shall date from January1 to December 31.  A member shall not be stricken from the roster until three months have passed without payment of dues.

Article IV-Officers

Section 1 The Association officers shall consist of a President, Vice President, Secretary-Treasurer, and eight District Directors, known as the Board of Directors.

Section 2 The officers shall serve for two years.

Section 3 The officers will be elected by mail ballot printed in The Journal. (official JBBA newsletter)

Article V—Districts

Section 1 For the purpose of electing Directors, and for the convenience in holding sectional

meets, the Association constitutes the following districts:

District 1: Maine, Vermont, New Hampshire, Massachusetts, Rhode Island, New York, and Connecticut.

District 2: Pennsylvania, Delaware, District of Columbia, Maryland, and New Jersey.

District 3: Ohio, Kentucky, Indiana, Illinois, and Michigan.

District 4: Alabama, Florida, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, Virginia, and West Virginia.

District 5: Wisconsin, Iowa, Minnesota, North Dakota, South Dakota, and Nebraska.

District 6: Louisiana, Texas, Arkansas, New Mexico, Colorado, Kansas, Oklahoma, and Missouri.

District 7: Arizona, California, Idaho, Montana, Nevada, Oregon, Washington, Utah, and Wyoming.

District 8: Alaska, Hawaii, and Canada.

Article VI-Amendments

Section 1 To alter or amend this Constitution & By-Laws shall require a two-thirds majority of votes cast and voted on at the time of election of officers.

Article VII-National Meet

Section 1 The National Meet shall be placed by accepting bids from clubs wishing to host the meet.  The meet shall be awarded to the club offering the best advantage to the JBBA membership. It was further resolved (non-binding) that the bids be reviewed by the Executive Committee, and when no one bid offers a clear advantage to the Association, the Executive Committee will seek input from the membership by placing an

advertisement in The Journal before placing the meet.

Article VIII-Committees

Section 1 The President shall appoint all such special and standing committees as may be authorized by the Board of Directors.  The Board shall define the powers of such committees and their duties.

Article IX-Annual Meeting

Section 1 The annual meeting of the Association shall be upon such a date each year and such a place as the Board of Directors may designate. Written notice of this meeting must be sent to the last known mailing address of each active, contributing, and honorary member at least two weeks prior to the date of said meeting.

Article X-Duties of Officers

Section 1 President: The President is the chief executive officer and shall preside at all meetings and appoint all special committees and election commissioners, and shall have the authority to appoint any officer resigning, or through death or inability to handle their office properly.

Section 2 Vice President: The Vice President shall attend to the duties of the President during absence of the President.

Section 3 Secretary-Treasurer:  It shall be the duty of the Secretary-Treasurer to conduct all correspondence of the Association and to keep a correct accounting of the receipts of the Association expenditures, submit a financial report with each newsletter, and to announce the places of all National, District, and State Meets as soon as possible.

Article XI-Executive Board

Section 1 The District Directors shall constitute the Executive Board and through their mutual understanding appoint a President if the case may arise. The appointed President will hold office until the next election is held.

Section 2 The District Directors will appoint a State Representative for each state in the US which has members in the Association. These State Representatives are to be appointed for two years, and a list of names is to be given to the Secretary-Treasurer.

Section 3 All specials offered by the Association shall be open to competition to members only. The State Meets shall be conducted by members of the respective state. Special Meets shall be financed by members of the Association.  In this way, more specials can be awarded at the National and District Meets.

District Director Duties:

  • Appoint a State Director for each state in your District, as warranted. A current State Director may be asked to remain and serve for another term, or a new State Director may be appointed for the two-year term of the District Director.
  • Remain in frequent contact with your State Directors (and members at large) so that consideration may be given to placements of meets a year in advance. Place your meets a year in advance whenever possible.  Rotating the location of meets is advised so that all areas have an opportunity to host meets.
  • One District Meet and one State Meet per state each year is to be assigned.  All other meets must be termed "Special Meets." A State Meet receives $10 from the JBBA to be distributed as follows: $5 for Best Japanese and $5 for Reserve.  District Meets receive $20 to be distributed $15 for Best Japanese and $5 for Reserve.  The National Meet receives $50 from the JBBA to be distributed $25 for Best Japanese and $25 for Reserve.  Monies may also be distributed by the District Director as he or she sees fit.
  • Please contact the Secretary-Treasurer so that prize monies may be sent to the show secretary to be distributed to the winners the day of the show. Special Meets are sponsored by a member of the Association, and prizes or monies distributed as that member wishes.  The amount and nature of the prizes is up to the sponsoring member. Keep in mind that meets should not be assigned "wholesale" to any and all who request them.
  • Think about location, accessibility, season of the year, financial support necessary, etc., before the assignments are made. To place a meet, you need to send the appropriate reporting form and, catalog advertisement copy to the host club, and at the same time notify the Secretary-Treasurer of the meet.  These materials are available on request from the Secretary-Treasurer or other Association officer.

State Director Duties:

  • Keep in frequent contact with the District Director who appointed you. Should you wish to remain as State Director after the two-year term for which you were appointed, you should contact the newly-appointed District Director and tell him or her you would like to remain as State Director.
  • Assign only one State Meet per year.  You may recommend a particular show or location to your District Director, but the final decision is up to the District Director as to meet placement.  Meets should be assigned as far in advance as possible so preparations can be made. A year in advance is preferable.
  • Encourage members to sponsor Special Meets at shows.

Code of Conduct, JBBA Members:

  • CODE OF CONDUCT PURPOSE
  • 1.  Provide a democratic and orderly process to address activities and actions that may have a negative impact to the integrity, operation, status, and long term health of the JBBA.
  • 2. Promote values that maintain the strength and longevity of the JBBA.
  • GROUNDS FOR DISCIPLINARY ACTION
  • 1. Theft or any other action that impacts or compromises the integrity of the JBBA.
  • 2. Group or individual attempts to slander or discredit the integrity or statue of the JBBA its officers, directors, and or members and also show officials and judges.
  • 3. Misrepresentation of the JBBA credentials, logo, property, etc. for the purpose of personal gain.
  • 4. Discrimination or harassment of any kind.
  • 5. Violence or threatened acts of violence.
  • 6. Un-sportsmanlike conduct, language, actions, etc.
  • PROCEDURE FOR ADDRESSING CODE OF CONDUCT VIOLATIONS
  • 1. Complaint shall be sent to the President and Secretary in writing.
  • 2. The President shall appoint a three-person committee to evaluate the complaint and either dismiss or determine an action to be taken. (Any complaint with the President involved the Vice President shall assume the duties of the President)
  • 3. The Committee shall send their decision in writing to the President and Secretary.
  • 4. The Secretary shall send the committee’s decision in writing to the member who made the complaint and the member or members involved.
  • 5. The member involved may appeal in writing to President and Secretary.
  • 6. The appeal will be voted on by the Board of Directors (President, Vice President, Secretary and District Directors). Majority vote of the Board shall rule. (Any Board member involved will shall not have a vote)
  • 7. The final decision of the complaint shall be published in the next JBBA Journal.
  • DISCIPLINARY ACTIONS
  • 1. Membership suspension for six months.
  • 2. Membership suspension for one year.
  • 3. Membership suspension for three years
  • 4. Membership suspension for five years.
  • 5. Permanent membership suspension.
  • 6. Third offense will result in automatic permanent membership suspension.

Special Note:

With fellowship being one of the main purposes of the JBBA, the President of the club feels it appropriate to mention the tradition being carried on by some of the members. At a number of JBBA meets in the past several years there have been very successful get-togethers held after the judging. We have made it a regular event to go to dinner together and talk “chicken.” We sincerely hope that others in the JBBA establish similar traditions. District Directors are encouraged to take the lead in arranging fellowship events.